Open Job Postings - Northwest Maritime

Northwest Maritime is a respected sailing school committed to providing top-quality sailing education to enthusiasts of all levels. We are currently seeking a qualified and passionate Adult Sailing Instructor to join our team and inspire students to develop their sailing skills in a safe and enjoyable environment. As the Adult Sailing Instructor, you'll be guiding classes on our Cal 20 and Catalina 250 keelboats. Each student wraps up the experience with a US Sailing membership, a logbook, and a Basic Keelboat Certification. We keep it intimate, with only up to 4 students on board each class.

What makes a great team member for us? Someone who can navigate the dynamic environment of teaching sail to novices, all while keeping a calm demeanor. You will need to genuinely understand and address the needs of our adult students through clear and effective communication. So, if you're into the idea of spending your summer on the waters of the Salish Sea, sharing your love for sailing, and creating lasting memories, we'd love to have you on deck. Let's sail into summer together! 

PRIMARY RESPONSIBILITIES:

• Teach daily lesson plans in keeping with the class content as presented in the program description and under the guidance of the Waterfront Programs Manager

• Ensure that all boats and safety equipment are prepared for each day of programming, in cooperation with the Programs Operation Coordinator

• Frequent communication with Waterfront Programs Manager and/or the Summer Program Coordinator as needed

• Ensure and maintain an emotionally and physically safe, fun, and educational environment for all participants

• Facilitating a shoreside program in inclement weather

• Participation in the Staff Training (date to be determined),  pre-season set up, and postseason tear down of the program

• Other related duties as assigned by the Waterfront Programs Manager

GENERAL OPERATIONS

While the primary focus of this position is sailing instruction, the Adult Sailing Instructor works as part of the entire NWM team, ensuring smooth operations. As a growing non-profit, we all pitch in for the heavy lifting, whether it's participating in all-hands projects and events, assisting visitors, or occasionally doing some literal heavy lifting.

MINIMUM QUALIFICATIONS

• 2 + years of experience teaching in a sail training environment or comparable sailing experience

• USCG six-pack license

• Knowledge of safe boating practices

• Basic outboard experience

• Ability to obtain-

• Washington State Boaters Card

• Current First Aid/CPR certification or training plan

• CDC “Heads Up” online concussion training

• Work offers are contingent on a satisfactory pre-employment background check and drug test

HELPFUL QUALIFICATIONS

• Current US Sailing Keelboat Instructor or the ability to obtain

• Current US Sailing membership

• Experience sailing in the Salish Sea

APPLICATION PROCESS

• Submit your resume with the online application.

• Deadline for applications: Open until filled

WORK LOCATION & SCHEDULE

• 5 month seasonal position with potential of up to 40 hrs/week, depending on class schedule

• Dates: May 6-September 30, 2024

• NWM’s main offices are located at 431 Water St., Port Townsend, WA 98368

• Reports to: Waterfront Programs Manager

WAGE RANGE & BENEFITS

• $25.50-$28.00 per hour, non-exempt 

• Sick time accrued at a rate of 1 hour for every 25 hours worked

• Employee discounts on classes and in NWM-run retail stores

• Shared Employee Housing Available ($300/mo) during employment

NWM is committed to equal employment opportunity, striving towards being an antiracist and inclusive organization. We value the diversity of our staff and the communities that we serve, which includes a spectrum of racial, cultural, religious, sexual and gender identities, and abilities. We strongly encourage applications from people who have not seen themselves represented in the industry.

Northwest Maritime (NWM) is many things, but among those, we are a premier venue rental in the heart of Port Townsend. We provide a stellar view with a flexible rental venue, and part of our success is our knowledgeable customer-service-oriented Venue Coordinators. Join our team to ensure that each client has a successful event experience. Working independently, you will be responsible for setting up/breaking down events, securing the facility after an event, being the face of the NWM during events, and running/troubleshooting the A/V system. Most events last into the night and occur on weekends. 

PRIMARY RESPONSIBILITIES:

• Point of contact for clients—During events, the Venue Coordinator is the representative of NWM and as such, assists with the needs, questions, and concerns of clients, as well as vendors, in a professional manner, offering the highest level of customer service.

• Monitoring NWM liability interests—During venue rentals at NWM, responsibilities include making sure that the facility is being used appropriately and respectfully; and securing all NWM equipment and inventory at the end of an event.

• Set-up & Break down of events—Working with a floor plan, the Venue Coordinator sets up tables, chairs, A/V equipment, sandwich boards, and then breaks down at the end of an event. Keeping clients and caterers accountable for their responsibilities per contract.

• Additional duties—Helping with in-house NWM events, such as Wooden Boat Festival, Race to Alaska Ruckus, and other smaller events as needs arise; meeting potential clients during the weekend to tour the venue; and other assigned projects.

GENERAL OPERATIONS

While the primary focus of this position is creating a successful event experience, the Venue Coordinator works as part of the entire NWM team, ensuring smooth operations. As a growing non-profit, we all pitch in for the heavy lifting, whether it's participating in all-hands projects and events, assisting visitors, or occasionally doing some literal heavy lifting.

MINIMUM QUALIFICATIONS

• Ability to lift 50 pounds

• At least 18 years of age

• Demonstrated ability to work independently, and as a team

• Flexibility, patience, calm under fire, and creative problem-solving

• Responsible, detail-oriented, proactive, good communicator, and have the ability to represent NWM in a friendly and enthusiastic manner

• Available to work evenings, weekends, and holidays

HELPFUL QUALIFICATIONS

• Previous customer service experience

• Competency with A/V equipment

• Current MAST permit and/or Food Handlers Permit

• CPR and/or First Aid Certification

APPLICATION PROCESS

• Submit your resume with the online application

• Deadline for applications: Open until filled, applications reviewed upon submission

WORK LOCATION & SCHEDULE

• Position will require onsite work at NWM’s main offices, located at 431 Water St., Port Townsend, WA 98368

• Position is part-time, on-call, with variable hours

• Reports to: Venue Rentals Manager

WAGE RANGE & BENEFITS

• $18 to $20 per hour, non-exempt

• Sick time accrued at a rate of 1 hour for every 25 hours worked

• Employee discounts on classes and in NWM-run retail stores

NWM is committed to equal employment opportunity, striving towards being an antiracist and inclusive organization. We value the diversity of our staff and the communities that we serve, which includes a spectrum of racial, cultural, religious, sexual and gender identities, and abilities. We strongly encourage applications from people who have not seen themselves represented in the industry.

In this part-time position, the Janitor will join the Facilities team in the care of Northwest Maritime’s Port Townsend campus, through daily cleaning and light maintenance.  Our goal is to keep our buildings and campus in a clean and orderly condition, while maintaining a safe and secure environment for our guests and employees. 

PRIMARY RESPONSIBILITIES:

• Clean and supply designated building areas (dusting, sweeping, vacuuming, mopping, restroom cleaning, window washing, pressure washing, etc.)

• Carry out heavy cleansing tasks and special projects

• Notify management of occurring deficiencies or needs for repairs

• Make adjustments and minor repairs

• Trash and recycling 

• Stock and maintain supply rooms

• Cooperate and communicate with fellow staff members

• Follow all health and safety regulations

GENERAL OPERATIONS

While the primary focus of this position is maintaining a clean facility, the Janitor works as part of the entire NWM team, ensuring smooth operations. As a growing non-profit, we all pitch in for the heavy lifting, whether it's participating in all-hands projects and events, assisting visitors, or occasionally doing some literal heavy lifting.

MINIMUM QUALIFICATIONS

• Proven working experience as a janitor or related position, e.g. custodial, porter, housekeeping

• Ability to handle heavy equipment and machinery such as industrial floor buffers, carpet cleaners, power washers, etc.

• Integrity and ability to work independently while sticking to a set work schedule

• Willingness to work outside in varying weather from time to time

• Team player

HELPFUL QUALIFICATIONS

• Knowledge of cleaning chemicals and supplies 

• Familiarity with Material Safety Data Sheets 

• High school diploma or equivalent 

APPLICATION PROCESS

• Submit your resume with the online application.

• Deadline for applications: Open until filled, applications reviewed upon submission

WORK LOCATION & SCHEDULE

• Position will require onsite work

• NWM main offices are located at 431 Water St., Port Townsend, WA 98368

• Position is part-time, seasonal (March - October), 10-20 hrs/week, and for special events

• Reports to:  Facilities Manager

WAGE RANGE & BENEFITS

•  $18-22 per hour, non-exempt

• Paid time off: 1 hour of sick time accrued per every 25 hours worked

• Employee discounts

NWM is committed to equal employment opportunity, striving towards being an antiracist and inclusive organization. We value the diversity of our staff and the communities that we serve, which includes a spectrum of racial, cultural, religious, sexual and gender identities, and abilities. We strongly encourage applications from people who have not seen themselves represented in the industry.

The Volunteer Coordinator is a critical member of the Northwest Maritime Events team, responsible for the stewardship of our extensive volunteer program. As our activities ebb and flow through the year, so too will your responsibilities as you work hand in hand with the Events team to implement our signature events: Wooden Boat Festival, Adventure Races, and others, as well with all departments to support volunteer activities across NWM. 

We love working with team members who:

• love working with people.

• are community-centered and flexible in dynamic situations.

• want to create a fun, inclusive, and safe space for our participants.

PRIMARY RESPONSIBILITIES:

• Recruit, engage, schedule, and steward a team of 600+ volunteers for our peak events: Wooden Boat Festival, Adventure Races, and selected fundraising events

• Cultivate and maintain volunteer leadership - a.k.a. Captains - positions, including professional development and engagement events

• Work with staff to identify volunteer opportunities across NWM, and recruit volunteers for both year-round and event-specific roles, including Welcome Center, Boat Shop, Programs, Marine Thrift, and more!

• Measure volunteer satisfaction and work with NWM departments to refine effective processes for volunteer recruitment, training, and management across departments

• Oversee and organize volunteer data collection and reporting using the Volunteers for Salesforce platform

• Work with IT and Communications to keep NWM’s online volunteer information up to date

• Act as an ambassador for NWM to draw new people to our mission, programs, and community value

• Collaborate with Events team colleagues and other divisions to plan and implement activities throughout the year.

GENERAL OPERATIONS

While the primary focus of this position is stewarding our volunteer program, the Volunteer Coordinator works as part of the entire NWM team, ensuring smooth operations. As a growing non-profit, we all pitch in for the heavy lifting, whether it's participating in all-hands projects and events, assisting visitors, or occasionally doing some literal heavy lifting.

MINIMUM QUALIFICATIONS

• Flexibility in communication styles when conveying meaning with diverse audiences

• Willingness to take initiative to proactively solve problems and make decisions on the fly in alignment with the mission

• Strong computer skills with a willingness to learn new systems

• Previous experience in the hospitality industry or other customer service

• This position will require the ability to lift up to 50 lbs and will require extended periods of movement during the execution of events

HELPFUL QUALIFICATIONS

• Comfort with Google Suite, and/or Salesforce 

• Training or certifications in volunteer management

• Comfortable and experienced at leading and speaking to large groups

• Some experience managing elements of large-scale events (5,000 to 15,000 people or multiple-day events with larger crowds)

• Enthusiasm for maritime culture/wooden boats/local marine trades

APPLICATION PROCESS

• Submit your resume with the online application.

• Deadline for applications: September 20, 2024

WORK LOCATION & SCHEDULE

• Position will require mostly onsite work; while some work may be done remotely. 

• NWM main offices are located at 431 Water St., Port Townsend, WA 98368

• Position is full-time, averaging 30 hours/week with increases during peak events

• Reports to: Festival Director

WAGE RANGE & BENEFITS

• $23.50 - $28 per hour, non-exempt or exempt

• 100% company paid Health, Dental, Vision, and Life insurance + contributions to HSA account

• Matching contributions to a SIMPLE IRA retirement fund after 1 year of employment 

• Paid time off: accrues 2 weeks of vacation per year, 17 paid holidays in a calendar year, & 1 hour of sick time accrued per every 25 hours worked

• Flexible schedule & employee discounts

• Full details on benefits

NWM is committed to equal employment opportunity, striving towards being an antiracist and inclusive organization. We value the diversity of our staff and the communities that we serve, which includes a spectrum of racial, cultural, religious, sexual and gender identities, and abilities. We strongly encourage applications from people who have not seen themselves represented in the industry.

Are you interested in working behind the scenes to support a nonprofit organization? Do you want to be an essential part of a collaborative team? Northwest Maritime, an organization dedicated to using maritime experiences to educate, inspire, and engage people in maritime culture, is seeking an Accountant to join our team. Our Port Townsend campus includes classrooms, a working boatshop, exhibits, a public library, lodging for program participants, and a community pier, all focused on fostering a connection to the maritime environment.

As a member of our five-person Accounting Team, you’ll manage key accounting functions and have opportunities to collaborate with others and work independently on your responsibilities. You'll also have the opportunity to participate in maritime activities, including learning how to sail. If you’re looking for a role where your contributions are valued, we encourage you to apply for the General Accountant position.

PRIMARY RESPONSIBILITIES:

General Accounting:

• Record standard monthly journal entries

• Prepare ledger adjustments, including supporting documentation and appropriate descriptions

• Prepare account reconciliations; research variances and prepare adjusting journal entries

• Prepare monthly cost allocations

• Annual State of Washington corporate and charitable registrations, exemption, and business licensing reports 

• Sort and properly prepare financial and other organization records for archiving or shredding in accordance with the organization record retention policy

• Assist with annual budgeting process

• Assist with annual fiscal audit

• Participate in accounting team functions during festivals and events

• Ad Hoc analysis as requested

Accounts Receivable & Payable: 

• Process monthly customer invoicing as per billing contracts

• Process and record incoming payments from a variety of revenue streams as directed

• Send customer statements and follow up with customer inquiries to facilitate collections and minimize write-offs

• Reconcile web-generated sales and payments

• Accrue unvouchered expenses at month-end

• Preparation of year-end IRS forms 1099

GENERAL OPERATIONS

While the primary focus of this position is accounting, the Accountant works as part of the entire NWM team, ensuring smooth operations. As a growing non-profit, we all pitch in for the heavy lifting, whether it's participating in all-hands projects and events, assisting visitors, or occasionally doing some literal heavy lifting.

MINIMUM QUALIFICATIONS

• 3+ years relevant experience

• Bachelor’s degree in Accounting; additional years of non-profit experience may substitute for educational qualifications

• Knowledge of Accounting, GAAP, FASB, and AICPA standards of conduct

• Excellent computer skills including proficiency in ERP systems (such as Dynamics 365 Business Central or equivalent), Google Suite and/or Microsoft Office Suite

• Demonstrated ability to work independently, as well as a part of a team

• Excellent verbal and written communication skills

HELPFUL QUALIFICATIONS

• Familiarity with Non-Profit OMB regulations including circulars A-110, A-122 and A-133

• Experience in database management

• Working knowledge of maritime culture/boats/local marine trades

APPLICATION PROCESS

• Submit your resume with the online application.

• Deadline for applications: September 18, 2024

WORK LOCATION & SCHEDULE

• Position will require mostly onsite work; some work may be done remotely after training.

• NWM main offices are located at 431 Water St., Port Townsend, WA 98368

• Position is full time, 40 hours/week

• Reports to: Acting CFO

WAGE RANGE & BENEFITS

• $25 - $30 per hour, non-exempt

• 100% company paid Health, Dental, Vision, and Life insurance + contributions to HSA account 

• Matching contributions to a SIMPLE IRA retirement fund after 1 year of employment 

• Paid time off: accrues 2 weeks of vacation per year, 17 paid holidays in a calendar year, & 1 hour of sick time accrued per every 25 hours worked

• Flexible schedule & employee discounts

• Full details on benefits

NWM is committed to equal employment opportunity, striving towards being an antiracist and inclusive organization. We value the diversity of our staff and the communities that we serve, which includes a spectrum of racial, cultural, religious, sexual and gender identities, and abilities. We strongly encourage applications from people who have not seen themselves represented in the industry.