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Energy Services Assistant
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SALARY
LEVEL: Grade 18
REPORTS
TO: Inventory Manager
AREA
OF FOCUS: Energy Services
JOB SUMMARY: Responsible for assisting Energy
Services staff as needed in performing a variety of clerical functions, general
support, project assistance, and maintaining of records for the Energy Services
Department. Duties have varying due
dates and must be accomplished in a timely manner. Must be able to multi-task. Must maintain a well-organized and
professional office environment.
Employee must be able to take initiative, work independently, and know
when to ask for direction. Must exercise
discretion in handling confidential information.
ESSENTIAL
DUTIES AND RESPONSIBILITIES include
the following. Other duties may be assigned.
- Supports
and upholds Couleecap’s mission to fight poverty and promote self-sufficiency
for individuals by helping to identify needs, mobilize resources, and provide
quality services.
- Uses
computer, Microsoft programs and computerized accounting software with a
purchase order system to complete assignments; operates basic office machines.
- Assists
Inventory Assistant with a variety of tasks, including ordering, receiving and
securing materials for Energy Services programs, and maintaining security and
cleanliness of the warehouse. Working
with work crews to coordinate work orders, paperwork, and distribution and
return of materials. Ordering of
subcontractor work per work order, communicating with vendors and collecting
and preparing invoice paperwork for payment.
May assist with monthly inventory reconciliation and data entry in state
based reporting system.
- Assists
Energy Services Coordinator with recruitment and enrollment of program
participants, processing of applications, verifications, drafting
correspondence, file building and tracking of information. Responding to customer, vendor or other
business questions and/or directing them to appropriate staff/program as
necessary.
- Assists
Energy Services staff with specific projects or other assistance, as assigned.
- Provides
back-up for Energy Services functions, as trained and performs other general
duties, as assigned.
- Attends
meetings and training sessions, as required.
- All other
duties as assigned.
- Understand,
appreciate, and interact with people from all cultures or belief systems.
SUPERVISORY REQUIREMENTS:
None
QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform
each essential duty satisfactorily. The
requirements listed below are representative of the knowledge, skill, and/or
ability required. Reasonable
accommodations may be made to enable individuals with disabilities to perform
the essential functions.
EDUCATION and/or EXPERIENCE:
Requires academic education beyond high school sufficient to qualify for
registration in a professional occupation; or three to four years’ previous
experience; or equivalent combination of education and experience. Must have experience working with Microsoft
Excel, Word, and Outlook.
LANGUAGE SKILLS:
Ability to read and interpret documents such as procedure manuals,
technical procedures, government regulations, safety rules, operating and
maintenance instructions. Ability to
write business correspondence using standard grammar. Ability to effectively present information
and respond to questions from co-workers, managers, customers and vendors.
MATHEMATICAL SKILLS:
Ability to add, subtract, multiply and divide in all units of measure,
using whole numbers, common fractions, and decimals. Must be accurate with details.
REASONING ABILITY:
Ability to apply common sense understanding to carry out instructions
furnished in written, oral, or diagram form.
Ability to deal with practical problems involving a variety of concrete
variables in standardized situations.
CERTIFICATES, LICENSES,
REGISTRATIONS: Access to reliable, licensed, insured driver
and transportation.
OTHER SKILLS and ABILITIES:
Must possess the ability to complete multiple tasks accurately and
efficiently and respond to a wide variety of requests from multiple staff
members. Ability to work four 10-hour
days (Monday through Thursday 7 am to 5:30 pm).
Work time will be spent in both an office and warehouse setting. Knowledge of standard office procedures,
equipment and customer service skills. Must have the ability to organize and
meet deadlines while maintaining a high level of accuracy. Ability to establish and maintain effective
working relationships with other agency staff, vendors and customers. Ability to maintain confidentiality. Inventory experience and knowledge of
materials used in building construction and furnace operation is preferred.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that
must be met by an employee to successfully perform the essential functions of
this job. Reasonable accommodations may
be made to enable individuals with disabilities to perform the essential
functions. While performing the duties
of this job, the employee is regularly required to talk, hear, sit, stand,
walk, reach, bend and climb (such as a step ladder) or balance. This job requires occasional physical effort
which involves working with average and occasionally heavy weight
materials. The employee must
occasionally lift and/or move up to 50 pounds.
Specific vision abilities required by this job include close vision,
color vision, and the ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative
of those an employee encounters while performing the essential functions of
this job. Reasonable accommodations may
be made to enable individuals with disabilities to perform the essential
functions. While performing the duties
of this job, the employee will work in both an office and warehouse setting. The employee is occasionally exposed to fumes
or airborne particles, extreme cold and extreme heat. Exposure to cellulose, fiberglass and other
building materials is frequent. The
noise level in the work environment is usually moderate.