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Inventory Assistant
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Inventory Assistant
DATE: December 2022
SALARY
LEVEL: Grade 17
REPORTS
TO: Inventory Manager
AREA
OF FOCUS: Energy Services
JOB SUMMARY: Completes ordering and
receiving of materials for Energy Services programs, disburses materials,
maintains their security, retains a system of inventory control; and assists
with reporting jobs to the State. The
employee is expected to exercise judgment in unusual situations. Accuracy and confidentiality is a necessity.
ESSENTIAL DUTIES
AND RESPONSIBILITIES include the
following. Other duties may be assigned.
Supports and
upholds Couleecap’s mission to fight poverty and promote self-sufficiency for
individuals by helping to identify needs, mobilize resources, and provide
quality services.
Orders, receives and secures materials for the Energy
Services programs using a purchase order system.
Works on a daily basis with weatherization crews to
coordinate work orders, in & out paperwork, and distribution and return of
materials.
Closes out purchase orders and preparing them to be
paid by finance staff.
Stocks and issues materials and/or merchandise. Maintains security and cleanliness of
warehouse.
Conducts scheduled inventory for both materials and
tools to account for deliveries and disbursements.
Updates Safety Data Sheets for Energy Services
Department.
Orders, tracks and reports invoicing for subcontractor
work per work order.
Verifies and adjusts clerical computations against job
cost report.
Assists with preparing lists of depleted inventory items
and recommending survey of defective or unusable items.
Attends meetings and trainings as required.
Provide clerical services and other related work, as
required.
SUPERVISORY
RESPONSIBILITIES: None.
QUALIFICATION
REQUIREMENTS: To perform this job successfully, an
individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative
of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
EDUCATION
and/or EXPERIENCE: Requires two years of education beyond high
school: junior college, community college, or university; or completion of three
to four years’ previous experience; or equivalent combination of education and
experience.
LANGUAGE
SKILLS: Ability to read & interpret documents
such as safety rules, operating & maintenance instructions, and procedure
manuals. Ability to write simple correspondence.
Ability to effectively present information one‑on‑one to low‑income clients,
sub‑contractors, staff and vendors.
MATHEMATICAL
SKILLS: Ability to add, subtract, multiply, and
divide in all units of measure, using whole numbers, common fractions, and
decimals. Must be accurate with details.
REASONING
ABILITY: Ability to apply common sense understanding
to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving
several concrete variables in standardized situations.
CERTIFICATES,
LICENSES, REGISTRATIONS: Access to reliable, licensed, insured driver
and transportation.
OTHER SKILLS
and ABILITIES: Considerable experience with Microsoft Word,
Excel and Outlook required. Knowledge of materials used in building
construction and furnace operation preferred.
Good knowledge of the problems created by poverty. Stability; reliability; patience; good
judgment; flexibility; bookkeeping; computer experience. Ability to work four 10-hour days (Monday
through Thursday 7am to 5:30pm) and provide assistance and direction to
approximately 12 co-workers (Lead Energy Solutions Technician, workers,
auditors, etc.) on a daily basis in a warehouse setting.
PHYSICAL
DEMANDS: The physical demands described here are
representative of those that must be met by an employee to successfully perform
the essential functions of this job.
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions. While performing the duties of this job, the
employee is regularly required to talk or hear.
The employee frequently is required to sit and reach with hands and
arms. The employee is occasionally required
to stand, walk, and climb (such as a step ladder) or balance. The employee must occasionally lift and/or
move up to 50 pounds.
WORK
ENVIRONMENT: The work environment characteristics
described here are representative of those an employee encounters while performing
the essential functions of this job.
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions. While performing the duties of this job, the
employee is occasionally exposed to fumes or airborne particles, extreme cold
and extreme heat. Exposure to cellulose,
fiberglass and other building materials is frequent. The noise level in the work environment is
usually moderate.